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Vacancies

We’re always looking for exceptional people who want to make a difference.

Events Executive

Posted: 1 Feb 2018
Function: Operations/Events
Location: Singapore

Region: Asia
Country: Singapore
Advert posted until: 29-Mar-2018

IBC Asia is the regional headquarters for the global informa group’s conference and training business in Asia. IBC produces over 200 events across Asia annually, including conferences and training courses held in Singapore, China, India, Vietnam, Japan, Malaysia, Indonesia and Thailand. The business now seeks an experienced Events Executive to join the regional headquarters in Singapore. This is a career opportunity for someone wanting to develop with an international business.

Overview of Position:

The Events Executive is responsible for the day-to-day operational planning for the smooth running of B2B conferences.  This includes but is not limited to:

1.  Conference Set-Up

  • Setup and management of conference venues
  • Development and management of timelines
  • Development of site maps for conference delegates, sponsors, media etc.
  • Running and managing the conference logistics

2.   Supplier negotiations

  • Confirming event requirements
  • Obtaining quotations and negotiating prices
  • Managing delivery processes

3.   Staffing

  • Recruitment of event staff / volunteers for the management of the conference

4.  Administration

  • Meeting and updating of timelines as required by event
  • Updating and forecast of event budgets
  • Proper and accurate administration/paperwork to ensure an effective and efficient event delivery
  • Timely submission of post event duties and reports

5. Customer Liaison

  • Work closely with conference production, marketing, sponsorship and exhibition teams
  • Act as a Delegate/Speaker/Sponsor/Media Liaison ensuring a high level of customer service

In summary, you need to cultivate good relationships both internally and externally with speakers, sponsors, delegates and partners, ensuring the event experience is a pleasurable one, whilst at the same time, ensuring timelines and deadlines are adhered to and the execution of event proceedings are met.
Educational and Work Experience

  • Diploma or Degree holder in any discipline
  • Great organizational ability, time management and strong attention to detail
  • Ability to project manage and multi task
  • Excellent communication and leadership skills
  • Confident in interacting with senior level executives
  • Minimum of two years working experience  in managing business conferences
  • Knowledge of Microsoft Word, Excel is a must
  • Willingness to work offsite
  • Some travel will be involved

Benefits

  • Competitive package
  • Orchard area, close to Somerset MRT
  • Opportunity to develop with an international business

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